The Community Activities Advisory Board sets the policies and procedures followed by the Community Activities Department (Recreation). The Community Activities Advisory Board maintains its own trust fund and can acquire lands for playgrounds and other recreational uses.
1. Community Activities Advisory Board.
a. Establishment and Composition. There is hereby established in and for the Borough of New Providence a Community Activities Advisory Board (CAAB) to be known as the “New Providence Community Activities Advisory Board”
b. Appointment of Members; Terms of Office; Vacancies. The members of the current Community Activities Advisory Board shall be automatically assigned as member of the Community Activities Advisory Board. The existing term expirations will continue for those members. Upon the expiration of the existing terms, the Mayor of New Providence may reappoint the member, or allow their term to expire and appoint another a new one-year term. Membership on the CAAB shall be limited to 12 persons.
c. In the event that the Mayor fails to make a nomination at least fifteen (15) days prior to the date of the second regular public meeting of the Borough Council after a position becomes vacant or the Borough Council fails to confirm a nomination, then the appointment shall be made by the Borough Council by a vote of a majority of the members present at the meeting, provided that at least three (3) affirmative votes shall be required.
d. One (1) member of the Community Activities Advisory Board shall be a Council member, appointed consistent with other Council Committee assignments, and the term of the appointment of such member shall be one (1) year. In the event of a vacancy by a Council member, the term of appointment shall be only for the unexpired term.
e. Meetings; Quorum; Record of Proceedings; Annual Report. The Community Activities Advisory Board shall meet at such times and places, as it shall deem expedient but at least quarter annually. A majority of the appointed membership of the Community Activities Advisory Board of the New Providence shall constitute a quorum thereof. The Board shall keep a record of its proceedings, which shall be the property of the governing body of the Borough of New Providence. The Community Activities Advisory Board shall take minutes of all proceedings and make an annual written report addressed to the governing body.
f. Powers and Duties. The Community Activities Advisory Board shall perform such duties and have such powers as are delegated to it by this section or by resolutions of the governing body of the Borough of New Providence.
g. Development of Policy Manuals. The Community Activities Advisory Board of the New Providences shall have the power to develop policy manuals for the Community Activities Department.
h. Rules and Regulations. The Community Activities Advisory Board shall develop rules and regulations to assist with the management of facilities, programs and personnel.
i. Games and Exhibitions. In order to provide funds, in whole or in part, necessary to improve, maintain and police the playgrounds and Community Activities facilities for such purposes, the Community Activities Advisory Board may charge and collect a reasonable fee for each use of a Community Activities facility. The CAAB may also charge and collect a reasonable fee for each participant of activity sponsored by the Community Activities Department. All fees collected shall be paid over to the Treasurer of the Borough.
j. Recommendations For Additional Community Activities. The Community Activities Advisory Board may, from time to time, recommend to the Borough Council additional Community Activities deemed necessary or advisable. Such recommendations may include plans and estimated costs for developing, preparing and equipping such proposed activities.
k. Recommendations for Programming and Sports Activities.The Community Activities Advisory Board shall be responsible for developing programming, sports leagues and community events/activities for all members of our community, from toddlers to senior citizens. The Community Activities Advisory Board shall regularly review programming and activities to determine value to the community and make recommendations for new program, activities or community events.
l. Compensation, Reimbursement of Expenses. The members of the Community Activities Advisory Board shall serve without compensation, provided that any member shall be entitled to be reimbursed for expenses necessarily incurred in discharging duties of his or her office upon approval of the Borough Administrator.